Attendees

If you have enabled the guest list in the Access Control section, you can grant or revoke access to event attendees.

The Attendees page will also show you every user that has entered your event. You then have the option to manage your users in the guest list. For example, you can revoke users' access, send them an Email template you have set up, or assign them new tags or roles. The guest list will look like the following.

Please note

You cannot delete users that have attended the event for invoice reasons. If you want to delete the personal data you can delete the event in the Operations section of your event.

In the attendees tab and the burger menu on the top right, you can:

• customize attendee profiles

• set allowed domains

• add or edit guests

• import guests from a .csv file

• allow or revoke access to guests

• send invite personal links

• customize multiple invite Email templates

• schedule your invitations to be sent at a specific time

• export lists of guests to a .csv file

Adding new guests

For each guest, you can set their First name, Last name, e-mail, tags, roles and status.

Specifically, you can use tags to limit the access to rooms.

You can assign the roles of host or speaker to attendees.

These tags and roles are automatically attributed once users log in to the event with their personal access link.

Limit the event to users from specific domains

Use this feature to enable event access for users from a particular organization.

To begin, click on Allowed Domains.

In the dialog box, add the domain(s) that you want to allow. After setting this up, only users with email adresses from allowed domains will be allowed to the event.

Schedule sending of Email template

To this, select the desired email template and hover over it.

You can customize registration emails and invite emails from the Attendees tab by clicking on the burger-menu on the top right and clicking Email templates.

Click on "Manage Schedule" and then click "New Schedule":

Where required, you can restrict the recipients by tags, roles or if they are opted-in. Then press Save.

Customize your e-mail template

You can create and save multiple email templates. This allows you to create multiple versions of the same email invitation. With the built-in email editor, you can create a mail design that matches your brand. To customize this mail for each user, you can use the variables described above in the “Edit Template” window.

Specifically, you can use the e-mail editor to customize:

• The registration email (sent whenever a user signs up for the event)

• The invite email (sent by the host from the guest list section to provide the personal access link).

• Reminder emails before and after the event (sent by the host from the guest list section)

Customize calendar invite description

In addition, you can also enable a personalized calendar invite description, where you can input your desired text.